26 Juillet 2019
As part of the self-assessment of the capacities of a humanitarian organization or NGO working in the field, every leader must make a self-criticism with his teams. This includes putting a table with 4 columns giving place to the ratings ranging from 1 to 4 to find out if your organization is in good health.
It will be necessary to evaluate:
A. Politics (Mission, Strategy, Values, Objectives, and Organizational Leadership)
B. Management (Finance, Personnel, Material and Administrative System),
C. Partnership (Finance, Advocacy and Capacity to Mobilize Resources),
D. Projects and programs (planning and implementation, participation, monitoring and evaluation).
A. THE MISSION
The current mission of our organization is clearly defined and well understood by the members.
1. 1. Our staff can explain the mission of our organization and how they relate to its work
2. 2. The management of our organization refers to the mission of the organization and ensures that the staff remembers
3. Our staff is aware that what they are doing is important and worth doing.
4. 4. The activities of our organization are consistent with its policies, strategies and plans.
II. THE STRATEGY
1. Our intervention strategies are documented, clear and shared by members, understood by partners and target groups.
2. Our intervention strategies achieve expected business activities and results.
3. Our intervention strategies allow the appropriation of activities and results by the target group.
4. Our staff can explain the strategies of our organization and how they relate to their work.
5. The strategies of our organization address the real problems of the target groups.
1. Our members know how to define the values defended by our organization.
2. In making decisions, our staff considers the needs of the target groups.
3. Our projects are planned and implemented to meet the needs of target groups
4. Our staff treats the target groups fairly and encourages others to treat these groups fairly.
5. Our staff makes personal sacrifices in response to the needs of other staff members and project beneficiaries.
IV. THE OBJECTIVES
1. The objectives of our organization are clearly defined, shared by all members.
2. The objectives of our organization are related to the mission of the organization
3. Our field agents understand the objectives of the organization
4. Our technical and financial partners understand the objectives of the organization and are committed to achieving them
5. Our target groups understand the goals of our organization and are committed to achieving them.
V. ORGANIZATIONAL LEADERSHIP
1. Our statutory meetings are held regularly
2. The roles and responsibilities of our bodies are clearly defined, and no one has control and execution posts.
3. The establishment and functioning of our bodies is democratic within our organization.
4. The establishment of our organs considers the principle of Gender balance/inclusion.
5. We have a functional executive structure in our organization with more than 3 agents.
6. We have an internal control mechanism that is functional (control commission).
7. We have an external control mechanism that is functional
8. Our decision-making power is divided among the various bodies.
B. ORGANIZATIONAL MANAGEMENT.
1. The staff members responsible for managing the finances of our organization have sufficient professional skills and experience.
2. Our board members make sure our organization is well managed and they do not try to manage it themselves.
3. Our board members have sufficient professional skills and experience and work as a team with the coordination.
4. The financial management of our organization is transparent, and coordination is open to discuss financial issues with project and program stakeholders.
5. Our financial management is carried out because of accounting and financial procedures with related tools.
6. The management tools that our organization has, meet its needs, are understood and used by our staff members in charge of financial management.
7. The accounts of our organization are audited annually by independent and professionally qualified auditors.
8. The staff members responsible for the finances of our organization report regularly and quickly on their activities.
9. The financial reports of our organization comply with national accounting standards and are acceptable to different stakeholders.
10. The financial reports of our organization are complete, regular and accurate, include all revenues and expenses for the period covered and a brief explanation of any discrepancies.
II. THE STAFF
1. Our organization has enough people with the required skills and professional experience and all key positions are filled.
2. In our organization, the recruitment of staff takes into account the complementary between men and women.
3. The job description and the general conditions of employment include the required skills and experience, the duties to be fulfilled, the hierarchy of responsibilities and the key performance indicators.
4. Our organization has rules of procedure that outline the rules of recruitment, dismissal and work for all staff.
5. Our organization provides opportunities for our staff to increase their knowledge and skills.
6. Our organization ensures that staff performance evaluations are conducted and documented at least once a year.
7. Our staff is motivated, works in a team and interpersonal relationships are good.
1. Our organization has the equipment and equipment necessary for the correct execution of administrative and field activities.
2. Our organization has a regulation for the management and use of materials and equipment.
3. The equipment and materials of our organization are well managed in a context of sustainability.
IV. ADMINISTRATIVE SYSTEMS
1. Our organization's filing system ensures that all documents are well organized and easy to access.
2. Our information is communicated accurately and quickly to all our staff concerned.
3. Our organization and staff respect the planning, monitoring and reporting deadlines.
4. Our meetings are regular, have clear agendas, are the subject of minutes and involve the staff concerned.
C. ORGANIZATIONAL PARTNERSHIP.
1. Our organization works in partnership with other organizations on specific common issues.
2. Our organization works with local and national government organizations on common issues
3. Our organization makes its resources available to other organizations
4. Our organization is accountable to its target group and other stakeholders.
5. Our organization has good relations with its target group and other stakeholders.
6. The target group respects our organization for its work that meets their major concerns.
7. Our organization learns from other organizations and shares lessons learned with them.
1. Our organization influences the policies and practices of those in power
2. The beneficiaries of our projects participate in the planning and implementation of activities to influence the policies of those in power
3. Our organization gives the beneficiaries of our projects the means to express their needs and strengthen their voice within the framework of local and national institutions.
4. Our organization works with other like-minded organizations to influence the policies and practices of those in power
4. Our projects include activities to influence the policies that are in power.
III. CAPACITY TO MOBILIZE AND GET RESOURCES
1. The people and organizations that support our organization are motivated and engaged
2. Our organization receives support from the community it works with
3. There are a variety of sources of funding to support the work of our organization
4. Our organization advertises (radio show, magazine, website) and promotes its work
D. PROJECTS AND PROGRAMS
I. PLANNING AND IMPLEMENTATION
1. Our organization works on the basis of a multi-year plan or program.
2. The objectives of our projects reflect the needs and priorities of our beneficiaries
3. Our projects are planned and implemented to address the causes of the beneficiaries' problems and not their symptoms
4. Planning, implementation, monitoring and evaluation of our projects use a participatory approach to mobilize all stakeholders
5. Lessons learned from projects are recorded and used to improve other projects
6. Our projects are sensitive to the cultures and practices of local communities
7. Our staff values the knowledge, skills and experience of our beneficiaries
8. The planning of our projects focuses on the marginalized, those who do not have access to power
9. Our staff monitors and evaluates our projects to ensure project benefits reach intended beneficiaries
10. The planning and implementation of our projects are based on the analysis of the social differences and needs of different groups present in the local community such as women, children and the elderly
11. Our projects address the causes of inequality and discrimination due to existing social divisions such as gender, age, ethnicity, religion.
II. PARTICIPATION OF BENEFICIARIES
1. The beneficiaries of our projects participate in the planning, implementation, monitoring and evaluation of these projects.
2. The beneficiaries of our projects are involved in the assessment of their needs and priorities during planning
3. Our staff considers circumstances that may prevent project beneficiaries from participating in the various stages of implementation.
4. The beneficiaries of our projects give examples by taking decisions on project management.
III. MONITORING AND EVALUATION
1. The monitoring and evaluation of our projects measure the progress towards the achievement of project objectives and the broader impact of projects
2. Our staff uses a formal system to collect, record and analyze information on project progress.
3. Reports of our projects are shared with all stakeholders
4. Our staff has the professional skills and experience required to monitor and evaluate projects.
5. The monitoring and evaluation activities of our projects are planned and budgeted.
Any Manager or Leader of the organization is expected to look after the health of his organization not as a single person, but in synergy with others. The success of this organization will depend entirely on the qualified personnel, the resources and the way leaders plan, execute and evaluate their actions. Furniture resources is another essential asset to the success of any organization. Once these resources are available, it is clear from the tasks of the administration to properly assign them to the objectives of the organization. Without the collaboration and participation of beneficiaries, resources will not be able to reach their satisfaction. From where it will be necessary to associate them in all the phases of the execution of the projects. Performing the activities is not the responsibility of a single organization. From where it is necessary to partner with the others is to act or to have means. It is here that collaboration and advocacy play their role without forgetting accountability and transparency in reporting and spending. If an organization is down to 3 in its assessment, leaders need to think about solutions to prevent bankruptcy.